Our Latest Job Listings

Below is a sampling of our currently available executive household staff positions. Please select one or more records and click the Apply button to have a specialist contact you.

Numerous positions are available here on the Pavillion Agency team!
Click here to view all Pavillion team job openings.

Aug 18, 2021

ID# PAV15040IW

Position: Nanny

Location: Hamptons, Live-in, Live-out, Manhattan

A family of four, on the Upper East Side, needs to hire an active and engaging Nanny to help care for two boys, 3 and 7. Responsibilities include: transporting them to and from school (on public transportation), engaging them in fun, educational age-appropriate activities, arranging play dates, preparing healthy meals and snacks, doing the children’s laundry (including ironing their clothes), keeping their rooms and belongings neat and organized and assisting with bed and bath routines and keeping the children on track. Knowledge of EpiPen use is a huge + but awareness of the child’s allergies are paramount in all situations. All candidates must swim and drive. All candidates must be free to travel both domestically and internationally several times a year. General schedule is Monday – Friday. September start.

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STATUS: - Inactive -

Aug 18, 2021

ID# PAV15036TG

Position: Nanny

Location: Brooklyn, Live-out

An active family of four, in Brooklyn, needs to hire a highly engaging Nanny to help care for two school aged children. Responsibilities include: school pick up, escorting the children to afterschool activities, homework supervision, and overseeing dinner time, bath time and bedtime as needed. Schedule is: Monday-Friday, 12pm-7pm. September start.

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STATUS: - Active -

Aug 18, 2021

ID# PAV15039KN

Position: House Manager, Manny, Nanny

Location: Arizona, Live-in, Live-out

A family of four in Tucson, AZ, needs to hire a Nanny (or Manny)/ House Manager to keep their home running and assist in the afterschool care of three elementary-age children. Childcare responsibilities include: picking the children up from school, transporting them to activities, helping with homework, and child-related housekeeping and laundry. House manager duties include: coordinating vendors, handling personal and household calendars and scheduling appointments, travel, etc., paying household bills, ordering household supplies, grocery shopping, running errands, and managing the family’s other staff (including a part-time housekeeper, weekend nanny, and landscapers). Family is open to live-out or live-in candidates and will offer private accommodations. All applicants must hold a valid driver’s license, should be comfortable in the water, and be able to travel with the family. Applicants with a degree related to childcare would be a huge plus. Typical schedule will be Monday to Friday from 10am to 6pm with slight flexibility. Competitive salary and benefits offered.

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STATUS: - Inactive -

Aug 11, 2021

ID# PAV15005SG

Position: Nanny

Location: Live-out, New Jersey

A family of four, in Basking Ridge, NJ, needs to hire a live-out Nanny to help take care of an infant and a toddler. The family is searching for someone with extensive experience with multiple children with involved parents. Responsibilities include: engaging the children in age-appropriate creative play, monitoring all developmental milestones, caring for the rooms and their belongings. All candidates must swim, drive, and be vaccinated for COVID-19. Hours are usually 8:30am – 6:30pm, Tuesday-Saturday.

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STATUS: - Inactive -

Aug 11, 2021

ID# PAV14868SG

Position: Babynurse

Location: Live-out, Westchester County

A growing Westchester family of (soon to be!) 4 is seeking a highly experienced Babynurse beginning in Mid-October 2021. The contract will last a minimum of 2 months, but is expected to extend to 3 months. The schedule will be 3 nights per week, working 12 hour night shifts. The ideal candidate is someone who is highly experienced with infant care, having worked with multiple families in past experiences. Family is looking for someone who is easygoing, and light-hearted to be a nice, calm presence in their home. The Babynurse will be responsible for full care related to their newborn including feedings, nursery care including bottle clean-up and laundry, maintaining hygiene of the infant, lactation support, baby laundry, as well as guiding the parents as necessary. Send your resume today to apply for this wonderful position!

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STATUS: - Active -

Aug 4, 2021

ID# PAV14801ACP

Position: Chef

Location: Boston, Live-out

A Boston family with multiple children is seeking an experienced Private Chef to join their household staff. The Chef can prepare meals either off-site or in the family’s home. Experience working with vegetable-forward cuisines and a clientele with dietary restrictions is a must. The Chef will be responsible for grocery shopping, menu planning, pantry inventory/stocking, meal prep and kitchen cleanliness. This role is Monday – Friday with flexibility to work weekends during the summer months. The role is live-out in Boston and live-in when working in the Hamptons during the summers months. Qualified candidates will have formal culinary training, verifiable professional references, a safe driving record/valid driver’s license, a family-friendly disposition and be fully vaccinated for COVID-19. Please send your resume to be considered for this excellent New England based opportunity.

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STATUS: - Inactive -

Aug 4, 2021

ID# PAV14937ACP

Position: Chauffeur

Location: Live-out, Manhattan

A family residing on Manhattan’s west-side is seeking to hire a full-time Family Chauffeur. The Chauffeur will drive the (young) child to school, take the parents to work, work well with domestic staff, run errands, and maintain the vehicle(s). Safety, punctuality, reliability, and a positive disposition are paramount. The schedule is typically Monday – Friday, 8:30AM – 6:30PM (give or take). Fridays are typically a lighter day. The week is projected to consist of 40 – 45 hours. Health insurance is negotiable for the right candidate. The vehicle stays garaged in the city. Must be fully vaccinated.

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STATUS: - Inactive -

Aug 4, 2021

ID# PAV14980KN

Position: Family Assistant, Nanny

Location: Live-out, New York, Upstate

A family of four in Ithaca, NY, needs to hire a full-time Nanny and Family Assistant to help care for twin school-age children and also help to manage the home. Primary responsibilities include: their after-school care, taking them to activities, engaging them in games and sports, preparing meals and taking them to appointments or shopping. The family also needs someone who can assist with caring for their pets, scheduling vendors in the home, managing the family’s main residence, as well as a second residence about 45 minutes away, traveling with the family, scheduling maintenance for boats and cars, and running personal errands as needed. All applicants must have a valid license, be fully vaccinated, and pet friendly. Typical schedule is Monday to Friday from 10am to 6pm

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STATUS: - Active -

Jul 21, 2021

ID# PAV14915KN

Position: Housekeeper

Location: Live-in, Long Island

An individual on the North Shore of Long Island needs to hire a live-in Housekeeper. Responsibilities include: deep cleaning and daily upkeep, laundry and ironing, light meal prep, occasionally assisting with events and entertaining, setting the table and serving (though additional help is usually hired for events as well), handling household shopping, and running errands as needed. All applicants must have a valid driver’s license and be COVID vaccinated and should have no problem getting around a large property or going up and down stairs while carrying cleaning products or equipment. The principal also employs a part-time housekeeper who assists with deep cleaning the home. Happy to offer 5-day or full-time (7-day) live-in accommodations, though the use of a car is only offered for work hours. Private bed and bath offered, as well as a very competitive benefits package. Schedule will need to be a flexible 5 days, typically Monday to Friday (unless entertaining), from 8:30am to 6:30pm.

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STATUS: - Active -

Jul 21, 2021

ID# PAV14908IW

Position: Nanny

Location: California, Live-out

A family of three, in Laguna Beach, CA, needs to hire an experienced live-out Nanny to care for a 6 month old little girl. Responsibilities include: preparing healthy meals, engaging her in fun age-appropriate activities, monitoring developmental milestones, caring for room and belongings, taking her to classes, arranging play-dates and more. Additionally, the nanny is expected to help keep the home neat and tidy. Cooking for the family would be a plus. Infant and toddler experience is a must. Must drive. Immediate start.

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STATUS: - Active -

Jul 14, 2021

ID# PAV14884HMD

Position: Cook, Full Time, Nanny, Part-time

Location: Live-in, Live-out, New York, Westchester County

A family of five, in Bedford Hills (Westchester County) needs to hire an experienced Nanny who can also prepare family meals. Responsibilities include: picking the children up from school and shuttling them to activities, assisting with homework, engaging in fun & educational age-appropriate activities. Candidates must be vaccinated and have a valid driver’s license. Schedule is Monday-Friday from 2 to 8pm, though the family can offer more hours if needed. Flexible for live in applicants but only Monday through Friday. Salary $40/hr. Immediate start.

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STATUS: - Active -

Jul 14, 2021

ID# PAV14888KN

Position: Family Assistant, Personal Assistant

Location: Brooklyn, Live-out

A family of four, in Brooklyn, needs to hire a part-time Personal/Family Assistant who can manage the household and lend a hand to busy parents. Responsibilities include: ordering food and household supplies, coordinating with and overseeing the family’s housekeeper, scheduling travel and making sure the family has everything they need for their trips, preparing the family’s two residences and traveling with them (typically during the summer), coordinating with hotels, etc. to make sure locations are prepared, occasionally assisting with childcare – big plus if applicants have a background in education or Montessori experience and create activities for children. One parent runs their own company and is a busy entrepreneur so applicants should be able to handle personal errands or possibly some administrative tasks. Family has a flexible schedule and much of the job can be done remotely, though all applicants must be able to be at the residence at least once a week. Typically 10 hours a week will be spent on family assistant duties and 10 hours on personal assistant duties. All applicants must have a valid driver’s license and passport. Immediate start.

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STATUS: - Active -

Jul 12, 2021

ID# Administrative Assistant

Position:

Location: Manhattan, New York

An established Midtown staffing firm is seeking an intelligent, detail-oriented Administrative Assistant to support a very active placement division. This is a fast-paced environment requiring strong writing skills, an excellent phone presence, a sense of urgency and discretion.

-Duties include, but are not limited to:

-Calendar management

-Document manipulation

-Heavy e-mail correspondence

-Phone coverage/screen calls

-Data entry

-Online research

-Support other team members as needed

-Assist with other miscellaneous duties as they arise

Qualifications:

-5 + years of administrative assistant experience (preferably in the recruiting industry)

-Ability to multi-task, prioritize and remain calm under pressure

-Excellent communication skills and phone presence

-Strong professional writing skills (grammar, punctuation, composition)

-MS Outlook/Office, Adobe, and Smartphone savvy

-Social Media and Videoconferencing platforms

-This role is a Monday – Friday position 9:00AM

Read More and Apply

STATUS: - Active -

Jul 12, 2021

ID# Insurance Customer Service/Administrative Assistant

Position:

Location: Manhattan, New York

A busy, dynamic Midtown Company, with a very active insurance division, is searching for an Administrative Assistant with insurance broker experience. This candidate will report to the Principal, and assist with all aspects of Health Insurance, Workers Comp Insurance and Disability Insurance, including proposals, enrollments and renewals. Candidate should be organized with extreme attention to detail, an excellent communicator and tech savvy. Proficiency in MS Word, Excel, Outlook and Adobe Acrobat is required. This is a full-time position, 9-5 M-F, with excellent benefits. Please include salary requirement with your resume.

Responsibilities include but are not limited to:

Workers Comp and Disability Insurance

Submit WC and DBL applications for new clients and follow through until completion
Frequent communication with both the insured and the carriers
Claims administration as needed
Maintain and keep track of renewals, notifying insured prior to and upon renewal completion
Submit payroll reports
Make payments to carriers on behalf of the insured, notifying insured and key internal contacts
Respond to any notices from the carriers in a timely manner, always keeping insured informed

Health Insurance

Generate proposals for prospective clients
Perform Benefits Administrator duties for select clients, including enrollments, terminations and COBRA management
Claims administration for select clients, including submissions, appeals and follow up
Review and approve monthly invoices for select clients
Assist Principal with new group applications
Keep track of renewals and inform clients, requesting any required documentation
Make sure renewals are processed in a timely manner, notifying client when renewal is complete
Submit enrollments and terminations in a timely manner
Keep track of Principal’s license renewals

Qualifications:

1 to 3 years of related experience
Accident and Health and/or Property and Casualty license a plus
Must be highly organized with extreme attention to detail and strong follow up skills
Process driven, yet able to be resourceful and adaptable
Maintain the highest level of professionalism and customer service
Strong proficiency in Word, Excel, Outlook and Adobe Acrobat required
Able to multi-task and adjust to shifting priorities, demands and timelines
Punctuality and flexibility with hours in order to meet deadlines
Maintain discretion and confidentiality at all times
Effective and strong written and verbal communication skills
Able to work with little supervision

Read More and Apply

STATUS: - Active -

Jul 12, 2021

ID# Payroll Specialist

Position:

Location: Manhattan, New York

We are looking for a Payroll Specialist to join our team! Primary responsibilities include weekly payroll processing for 150+ clients, assisting with quarterly tax filings, updating client and employee records, onboarding new clients and responding to payroll inquiries. Qualified candidates will be highly organized, detail-oriented, computer and tech savvy, and an excellent communicator with a professional demeanor and phone presence. Superb follow-up skills and the ability to work both in a team and independently, with little direction, is essential for success in this role. Proficiency in MS Word, Excel, Outlook and Adobe Acrobat is required. Payroll service bureau experience a plus.

Responsibilities include but are not limited to:

Manage daily and weekly workflow to ensure payrolls are processed timely and accurately
Assist with weekly, monthly, quarterly and annual tax payments and tax filings across all local, state and federal jurisdictions
Track and process payroll change requests
Promptly respond to payroll inquiries
Resolve payroll discrepancies
Update client and employee records
Assist with onboarding of new clients
Recommend and implement improvements to the payroll process
Maintain organized electronic files and payroll records

Qualifications:

3 to 5 years of related experience
Must be highly organized with extreme attention to detail and strong follow up skills
Process driven, yet able to be resourceful and adaptable
Maintain the highest level of professionalism and customer service
Strong proficiency in Word, Excel, Outlook and Adobe Acrobat required
Able to multi-task and adjust to shifting priorities, demands and timelines
Punctuality and flexibility with hours in order to meet deadlines
Maintain discretion and confidentiality at all times
Effective and strong written and verbal communication skills
Able to work with little supervision
Knowledge of payroll compliance laws a plus
Experience with payroll software a plus
Experience handling multiple employer accounts a plus

This is a full-time position Monday – Friday with a 9:00AM – 5:00PM schedule. The ability to work later hours is appreciated though needed infrequently. Candidates meeting the above requirements and who are seeking long-term employment in a casual though professionally operated office are encouraged to apply. Please send your resume and salary expectations for consideration regarding this full-time opportunity with benefits. We look forward to hearing from you!

Read More and Apply

STATUS: - Active -

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NY Office: 15 East 40th Street, Suite 400, New York, NY 10016 (212) 889-6609
LA Office: 750 N. San Vicente Blvd. West Hollywood, CA 90069 (213) 412-3175

Pavillion is an equal opportunity employment agency and does not discriminate on the basis of age, race, creed, color, national origin, sex, disability status, marital status, or sexual orientation. Pavillion staff may not ask job applicants questions about their age, race, creed, color, national origin, sex, disability status, marital status, or sexual orientation. Complaints of discrimination may be brought to the attention of the New York State Attorney General's Office, Civil Rights Bureau, 120 Broadway, 3rd Floor, New York, New York 10271.

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