We, here at Pavillion Agency, are seeking a talented & experienced Administrative Assistant to join our dynamic team. The Administrative Assistant will join our administrative staff on-site in assisting our Placement Specialists with recruiting and job placements. This includes checking references with high-profile individuals, electronic records maintenance, receptionist responsibilities, and much more. Our firm offers a professional, high-level service in a business-casual work environment. Applicants who are driven and aspire to grow within a successful boutique industry leader with the following experience, qualifications, and/or compelling relevant skill-set are encouraged to apply. Must have verifiable professional references, professional demeanor and a healthy sense of humor. Annual salary range of $45k to $65k, immediate start.
Office administration responsibilities include, but are not limited to:
- Provide overall support to Placement Specialists and other team members as needed
- Edit MS Word and PDF documents/scan and manipulate documents
- Manage MS Outlook calendars
- Update and maintain database and other electronic records
- Check references and submit background checks
- Provide phone coverage at the reception desk, when needed
- Schedule applicant interviews
- Schedule remote interviews via Zoom/Facetime
- Assist with social media and advertising initiatives
Qualifications:
- Tech and computer savvy (MS Word, MS Outlook, MS Excel, Adobe Acrobat, social networking sites, online search engines, and basic troubleshooting)
- Excellent written, verbal, and interpersonal skills
- Experience working with high net-worth clientele is a plus
- Must be highly organized with attention to detail
- Must be a flexible team player and welcome additional responsibility
- Experience with social media outreach is a plus
