A busy entrepreneurial couple, in Cliffside Park, NJ, need to hire an experienced, highly organized Personal Assistant/ House Manager to help bring structure, consistency, and alignment to their increasingly busy personal and household schedules. Responsibilities include: managing individual and joint calendars, coordinating appointments and family schedules, maintaining task and decision trackers, following up on outstanding matters, anticipating upcoming needs and deadlines, organizing household bills, credit cards, recurring expenses, budgets, receipts, statements, insurance documents, and other important records, preparing weekly financial summaries for review, coordinating vendors, repairs, vehicles, and household services, providing light oversight of household staff, arranging personal travel and transportation, and maintaining clear records of all pending, approved, scheduled, paid, and completed items. A key component of the position will be preparing a weekly agenda, which will be reviewed during Sunday meetings, to help the principals prepare for the week ahead and identify action items. The Personal Assistant/House Manager will work closely with the principals’ Executive Assistants and other professional contacts to ensure their business and personal calendars remain aligned. This is a heavily administrative position requiring exceptional communication, follow-through, time management, and technological proficiency. Both principals are successful businesspeople with demanding professional lives, and they are looking for a thoughtful, proactive individual who can take ownership of the administrative details behind the scenes, keep them organized and on track, and allow them to focus more fully on their businesses and personal priorities.
The ideal candidate is discreet, highly detail-oriented, and naturally skilled at establishing routines and systems without overstepping boundaries. Candidates will ideally live within a reasonable commuting distance of Cliffside Park; however, this is a hybrid role so half the week will be remote. The position will generally work Sunday through Thursday from 9am to 5pm, with flexibility as needed. Salary range: $35-55/hr. with benefits through the principals’ business. Immediate start.
